Share your pages and recordings via public links, or export pages in multiple formats.
2.16.1 Share a Page (Link)
1. Open a page and tap the Share option.
2. Select an expiration period: 7 days, 30 days, or Never.
3. Tap "Create Link".
A public link is generated (e.g., https://web.xnote.ai/share/...). Anyone with the link can view the page : no login required.
Tap Copy to copy the link or use the system share sheet to send it via any app.
2.16.2 Share a Recording (Link)
1. Open an audio session and tap Share.
2. Select an expiration: 1 day, 7 days, or Never.
3. Choose who to notify by email: All attendees, Only me, or None.
4. Tap "Create Link".
The shared link includes the AI-generated summary and meeting metadata. The actual audio file remains private and is not included.
2.16.3 Manage Shares
To view or revoke an existing share:
1. Open the page or recording's share screen.
2. If a link already exists, it will be displayed with its expiration date.
3. Tap "Revoke" to immediately disable the link.
There is no centralized dashboard for all shares : shares are managed per page or per recording.
2.16.4 Export a Notebook
You can export an entire notebook as a single PDF from the notebook card's three-dot menu.
1. Tap the three-dot menu on any notebook card (Home screen or All Notebooks screen).
2. Tap "Share" in the notebook settings sheet.
3. A PDF of the entire notebook is generated (a loading indicator shows "Exporting...").
4. The native share sheet opens, allowing you to save the file, send via email, AirDrop, or any other app.
2.16.5 Export Pages (PDF, PNG, SVG, DOCX, Markdown)
Open a page and tap the Export button in the header toolbar. Two views are available:
Quick Export (default view):
Two one-tap options for the current page:
- Handwriting PDF : Exports your original handwriting as a PDF document.
- Digital Text Word : Exports OCR text as a DOCX Word document.
Additional quick actions:
- Share Page : Creates a public shareable link (requires internet, see 2.16.1).
- Multiple Pages : Opens the page grid in selection mode for bulk export (see 2.16.6).
- All Export Options : Enters the advanced export view.
Advanced Export (All Export Options):
First choose a content type:
- Handwriting : Export as drawn strokes / images.
- Digital Text : Export as text content.
Then choose a format:
Handwriting formats:
- PDF : Handwriting (strokes)
- PNG : Handwriting as high-res image
- SVG : Handwriting as scalable vector
Digital Text formats:
- PDF : Text-only PDF
- DOCX : Word document
- Markdown : Plain text markdown
- Excel: Tables (.xlsx)
You can toggle "Show notebook background" on or off for handwriting exports (PDF and PNG). When off, the exported file has a clean white background.
After the file is generated, a loading modal shows "Exporting Pages Please wait while we prepare your files...". Once ready, the native share sheet opens automatically.
2.16.6 Bulk Export (Multiple Pages)
To export multiple pages at once:
1. From the page detail export screen, tap "Multiple Pages". This opens the page grid in selection mode.
Alternatively, long-press a page in the page grid to enter selection mode directly.
2. Tap pages to select them a checkmark appears on each selected page.
3. Tap "Export" in the bottom action bar.
4. Choose content type (Handwriting or Digital Text) and format.
The export screen shows: "X pages selected (1, 3, 5...)" with the selected page numbers.
For multi-file formats (PNG, SVG), a ZIP archive is created automatically. For text-based formats (DOCX, Markdown), all pages are combined into a single document with page breaks.
Note: Bulk export works within a single notebook. All selected pages must be from the same notebook.