Sync handwritten notes from your XNote Pen to the app via Bluetooth. When you write with your pen, the strokes are stored on the pen's internal memory. Use Offline Sync to transfer them to the app and save them to your notebooks.
2.17.1 Home Screen Sync Banner
When unsynced data exists on your pen or in the app's local cache, a banner appears at the top of the Home screen:
- If pen is connected: "You have unsaved writings Ready to sync your pen and save your notes"
- If cache only (pen not connected): "You have unsaved notes ready to organize"
Tap the "Import" button on the banner to open the Offline Sync screen.
2.16.2 Sync from Pen
How to access: Tap the "Import" button on the Home screen sync banner, or navigate to the Offline Sync screen directly.
The Offline Sync screen shows:
- Pen connection status at the top (connected/disconnected indicator)
- Collapsible 3-step instructions for first-time users
- A list of notebooks with unsynced pages, combining data from both the pen and the local cache
Each notebook item shows:
- Notebook thumbnail image
- Notebook type badge (Mini / Standard / Large)
- Number of pages written
- Tap to view pages, or "See All Pages" button
Step-by-step sync process:
1. Make sure your pen is connected via Bluetooth.
2. Tap a notebook to view its pages. XNote retrieves the page data from the pen a progress bar shows the retrieval progress. Keep the app open and the pen nearby during this process.
3. Each page shows a thumbnail preview, page number, and stroke count. Pages are automatically assigned to your primary notebook of the matching size.
4. To change the target notebook for a specific page, tap the notebook selector and choose a different notebook from the list. You can also create a new notebook from here (see 2.6.2).
5. Tap "Save Notes" on individual pages, or use the batch save to save all pages at once.
Sync is a manual process you choose when and which pages to transfer. After saving, pen data is automatically deleted from the pen's memory.
If no notebook of the matching size exists, XNote will prompt you to create one before proceeding (see 2.6.2).
2.17.3 Sync Progress & Results
During save, a progress bar at the bottom shows the batch progress:
- Text displays: "Saving X of Y pages"
- Green progress bar fills as each page is saved
After completion, a summary alert shows the result:
- All saved successfully: "X pages saved"
- Partial success: "X saved, Y failed"
- All failed: "No pages saved"
Saved pages show a green checkmark overlay on their thumbnail.
2.17.4 Sync Status
To view your overall data sync status (PowerSync cloud sync, not pen sync), tap the sync status chip on the Home screen or go to Settings -> Sync Status.
The screen shows 6 status indicators:
1. Internet Connection : Green (connected) or Red (disconnected)
2. PowerSync Server : Green (connected), Yellow (connecting), or Red (disconnected)
3. Sync State : Green (up to date), Blue (syncing), or Yellow (pending changes)
4. Pending Operations : Number of changes waiting to upload, or "No pending changes"
5. Last Synced : "Recently synced" (<5 min), "Not synced recently", or "Never synced"
6. Errors : Upload or download error messages (red), if any