Share your pages and recordings via public links, or export pages in multiple formats.
3.17.1 Share a Page (Link)
1. On the page detail toolbar, click the Share icon.
2. Select an expiration: 7 days, 30 days, or Never.
3. Click "Create Link".
Copy the link or use the share button to send it. Anyone with the link can view the page without logging in.
3.17.2 Share a Recording (Link)
1. Open an audio session and click Share.
2. Select an expiration: 7 days, 30 days, 1 year, or Never.
3. Choose email notification preference: Only Me, All Attendees, or None.
4. Click "Create Link".
The shared link includes the AI-generated summary. The audio file remains private.
For recordings, a "Shared Links" dropdown shows all active shares with copy, open, and revoke options.
3.17.3 Manage Shares
XNote Web has a dedicated Shares page (accessible from the sidebar) showing all your shared links in one place.
The Shares page has tabs: All, Meetings, and Pages. Each share shows:
- Title and type
- Provider badge (for recordings)
- Creation date and expiration date
- Copy link, open link, and revoke buttons
To revoke a share, click the revoke button and confirm. The link is immediately disabled.
3.17.4 Export Pages (PDF, PNG, SVG, DOCX, Markdown)
On the page detail toolbar, click the Export icon for a quick export dropdown.
Quick Export: One-click export of the current page as Handwriting PDF or Digital Text DOCX. You can toggle whether to include the notebook title and page number in the header.
Advanced Export: Select specific pages and choose a format:
Handwriting formats:
- PDF : Handwriting (strokes)
- PNG : Handwriting as image
- SVG : Handwriting as scalable vector
Digital Text formats:
- PDF : Text-only PDF
- DOCX : Word document
- Markdown : Plain text markdown
Toggle "Show notebook background" on or off for handwriting exports.
Note: Unlike the mobile app, exporting an entire notebook as a single PDF is done from the notebook settings dialog (click the three-dot menu on a notebook card → "Share Notebook").
3.17.5 Bulk Export (Multiple Pages)
1. On the notebook pages grid, click "Export Pages" to enter selection mode.
2. A selection banner appears with "Select All" / "Deselect All" toggle.
3. Check the pages you want.
4. Click "Export" in the floating action bar at the bottom.
5. Choose a format.
Multi-file exports (PNG, SVG) are packaged as a ZIP archive. Text-based exports (DOCX, Markdown) combine all pages into a single document.